Workshops Terms and Conditions

Release of Liability: By registering for this workshop, participants certify that they have carefully read the dates, schedule of activities, the requirements and the “Terms & Conditions” for the Workshop (hereinafter referred to as the “Workshop”) and are aware that the Workshop involves the risk of personal injury, death or loss (damage) to property. In consideration of the benefits derived by the Workshop, participants voluntarily recognize and accept all risks thereof. Participants agree on behalf of themselves, their dependents, heirs, executors, and assigns, to release and hold harmless Locardi Media Incorporated (hereinafter referred to as the “Company”), its members, employees, subsidiaries, affiliates, officers, directors, successors, representatives, assigns and its designated instructors (hereinafter referred to as the “Instructors”) from any and all claims, including but not limited to liability for delays, monetary damages, illness, injuries, death, or for the loss of or damage to property resulting directly or indirectly from any occurrences or conditions. Participants agree to abide by the conditions set forth under the “Terms & Conditions” and other sections as stated herein or elsewhere published. Participants affirm that they are covered by medical insurance, which is valid overseas and affirm that they have not relied on any additional oral or written representation of the Instructors for executing this release. Participants further acknowledge receipt of this release and understand and accept its terms and conditions. Any questions participants had concerning this release have been answered fully.

The Company organizes, promotes, and sells the Workshop along with services they potentially purchase from other suppliers. The suppliers are independent contractors and are not agents or employees of the Company. The Company and the Instructors are not responsible for expenses incurred by Workshop members in preparing for the Workshop (i.e.: air tickets, visa/passport fees, equipment, medical expenses, individual transfers, etc.).

Assumption of Risk: Participants are voluntarily participating in the Workshop with knowledge that it involves some inherent risks and danger including, but not limited to, forces of nature, terrorism, civil unrest, strikes, wild animals, all activities including hiking over rough terrain, theft, cancellation or changes in itinerary, negligent action of others or their agencies, or means of conveyance or accommodation which may not be operated nor maintained to standards common in Western countries like the United States. This includes health-related issues, and I am aware that medical services or facilities may not be readily available or accessible during all or part of the Workshop. This includes emergency medical care, presence of physicians, and adequate medication. On Workshops of this type it is not possible to accommodate persons with severe health problems, physical disabilities or mental illness. It is the participant’s responsibility to judge the appropriateness of the Workshop activities to their own physical and mental capabilities. By forwarding the deposit, the participant certifies they agree with these terms and conditions and that they do not have any mental, physical or other condition or disability that would create hazard for them or other participants. The Instructors and their suppliers take no responsibility for special arrangements or problems incurred by participants unable to participate in the Workshop or planned activities. The right is reserved to decline any person as a participant of the Workshop, or to require any participant to withdraw from the Workshop at any time.

Fitness and Health: Anyone who is reasonably fit should be able to participate in most activities on the Workshop. It’s possible to experience general fatigue due to long flights and changes in time zones. You will need to be sufficiently agile and be able to carry and manage your own equipment and baggage. We may hike trails and paths ranging from easy to moderate throughout the Workshop. Some hotels may not be equipped with elevators or air-conditioning.

If you have any special needs or any physical condition that you feel might prevent you from fully participating, please make us aware when registering for the the Workshop or email us in advance with your questions or concerns.

Please be aware that medical services and facilities might not be readily available during all or part of the Workshop. This could include emergency medical care, presence of physicians, or adequate medication. Please notify us in advance of any allergies, physical / mental conditions or medications you’re currently taking that may affect your health.

Changes in Services: Rates are based on tariffs, U.S. exchange rates and supplier fees in effect at the time of publishing. We reserve the right to alter our prices. Individual transfers are not included unless otherwise stated. If the group falls below the minimum requirement of 6 paying participants, the Workshop is subject to cancellation.

The Instructors reserve the right to cancel or make changes to the Workshop plan, including removal or substitution of the Instructors, whenever, in its judgment, conditions warrant, without consulting the participants. Participants have no right to any refund or other considerations in the event of these Workshop or Instructor changes. The Company reserve the right to cancel any Workshop before departure, in which case a full refund of all amounts paid to the Company will be made. If changes are made, Instructors will plan each day in consideration of the group and the weather at hand. Be assured that we will make substitutions that are similar in quality and interest when possible.

Code of Conduct: Participants are expected to conduct themselves in a manner that is respectful to the group and other participants. Any use of illegal drugs or substances, committing or participating in any criminal or illegal activity & violence of any sort will not be tolerated and will result in the participant’s immediate removal from the Workshop, without refund and at the participant’s expense. Workshop Instructors are authorized, and hereby reserve the right, to remove or exclude participants from the Workshop, or any portion thereof, for actions they deem as inappropriate or disruptive to the group or Workshop. Given the potential inherit dangers and possible local restrictions, participants agree to listen to and abide by Instructors direction at all times during the Workshop.

Indemnification: The participant agrees to defend and indemnify the Instructors, the Company, and its affiliate companies from and against any and all demands, claims or lawsuits (including without limitation, third party asserted demands, claims or lawsuits), actions, liabilities, damages, costs, losses and/or expenses (including reasonable attorneys’ fees and expenses) (collectively, “Claims and Damages”) which the Instructor or the Company may incur, suffer or be required to pay by reason of actions taken by the Participant, including those which result in damage to property owned by third parties, or any other Claims and Damages arising in connection with a third party claim suffered due to actions taken by the Participant. The Participant is liable to reimburse the Company or the Instructors for any Claims and Damages collected by third parties, during the Workshop or after, as a result of or related to actions taken by the Participant.

Airfare: Airfare is NOT included in the Workshop Rates provided. Before booking your airfare, please contact the Company for arrival and departure time specific requirements and instructions. The Company and the Instructors accept no responsibility for losses or additional expenses on airfare or travel due to Workshop cancellation or alteration. We suggest booking a refundable fare or purchasing optional travel insurance in case the Workshop must be cancelled, postponed or dates altered.

Included in Workshop Costs: All instruction both in the field and post-processing, Use of latest drone technology from DJI as listed on the individual Workshop website page, an itinerary of shooting locations and meeting times provided by the Company and Instructors.

NOT Included in Workshop Costs: Domestic or International airfare and transportation to and from the Workshop locations; airfare tax; airport departure tax (if applicable); excess baggage charges; meals / snacks; side activities taken on your own; passport / visa expenses; individual medical or travel insurance costs; any expenses of a personal nature, such as room service, laundry, drinks outside of meals & alcoholic beverages; medical expenses; photographic equipment; any items not listed in what is included on the individual Workshop information page on our website; exchange rate surcharges;

Payments, Cancellations, and Refunds: A deposit per participant is required at the time of registration to reserve your spot. Some Workshops may require a higher additional deposit due to advance booking requirements. Required deposit amounts will be listed on the individual Workshop page on our website. Payment in full is required when registration is completed less than 60 days before the departure date. Space is subject to cancellation by the Company if final payments are not received when due. If a participant would like to cancel they must send an email notification to the Company. Please note your cancellation is not considered official until you have received a return email confirmation acknowledging your cancellation. At the time we receive your cancellation notification, the following per person charges will be applied.

91 days or more before first day of Workshop: $200 cancellation fee, plus any additional costs incurred, as well as any fees that are charged by the suppliers providing the services included in the Workshop. If your spot is filled by another participant, we’ll refund your deposit minus payment processing fees and $75 administrative fee.

61-90 days before first day of Workshop: $300 cancellation fee, plus any additional costs incurred, as well as fees, if applicable, that are charged by the suppliers providing the services included in the Workshop. If your spot is filled by another participant, we will refund your deposit minus payment processing fees and $75 administrative fee.

60 days or less before first day of Workshop or after Workshop has begun: NO REFUNDS WILL BE GIVEN and your deposit will be forfeited. Payments in Full are required no later than 60 Days prior to first day of Workshop. If full and final payment is not received by this date you will be notified via email two times requesting final payment. After that, we will consider your failure to make payment a cancellation and your spot in the Workshop will be forfeit and offered to those participants on the waiting list.

Travel Insurance: Each participant is strongly encouraged to purchase travel insurance as listed below, that is valid internationally.

Suggested Coverage:

  • Accident & Sickness Medical Expense Coverage (minimum $100,000 USD)
  • Emergency Evacuation & Repatriation of Remains (minimum $200,000 USD)
  • Accidental Death / Dismemberment
  • Workshop Cancellation Coverage

Suggested Additional Coverage:

  • Hospital Room and Board
  • Baggage and Personal Effects Coverage
  • Workshop Delay / Interruption
  • Visitor to Bedside

We strongly urge you to evaluate your risk and to take out travel insurance that covers the full value of the Workshop and personal effects in the case of Workshop cancellation, loss or theft of baggage, and emergency evacuation. The Company, its owners, agents and subsidiaries and the Instructors will not be held responsible for these expenses. It is vital for you to realize that if you experience a delay or find it necessary to cancel or cut short the Workshop for any reason, you will lose part or the entire sum of the amount paid (see the section “Deposits, Payments, Cancellations and Refunds” in the terms and conditions above).

Travel insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you were required to cut the Workshop short for medical or any other reasons.

There are restrictions and limitations on any insurance program. For this reason, we recommend that you read carefully the fine print of your insurance policy.

Model Release: The Company and the Workshop Instructors reserve the right to take photographs or videos during the operation of any Workshop or part thereof and to use the resulting photography, videos, or recordings for promotional or commercial use. By registering for the Workshop, the participant agrees to allow his/her likeness to be used by the Company, the Instructors, the Workshop sponsor, DJI and authorized third parties, without compensation to the participant. If the participant prefers that his/her likeness not be used, he/she must notify us in writing prior to departure of the Workshop.

Photo Release: Copyright in all photographs, video, and related materials (herein referred to as “Workshop Materials”) created by the participant shall belong to the participant upon creation. The participant grants to the Company, its owners, agents and subsidiaries, and the Instructors, a non-exclusive, worldwide, irrevocable license to use any Workshop Materials voluntarily provided to the Company or the Instructors in any media for the following purposes: editorial use, promotion of this editorial use, advertising and promotion of Workshops offered by the Company, the Instructors or promotion of Workshops led by the Instructors. This may also include marketing or promotion by DJI, sponsor of the Workshop.

Food and Drink: Meals will be the responsibility of the individual participant. Suggestions for meal locations may be made by the Instructors during or prior to the event.

Dispute Resolution: If the participant has a complaint, he/she should first inform the Instructor(s) during the Workshop so that the Instructor can attempt to resolve and rectify the matter. If the participant is still dissatisfied, he/she should submit the complaint in writing to the Company within 30 days of the completion of the Workshop.

Any controversy or claim arising out of or relating to this Agreement or the performance hereunder, brochures, or any other literature concerning this Workshop, or the breach thereof, including without limitation any claim related to illness, injury, or death, shall be subject to the following conditions: 1) the dispute will be governed by Melbourne, Florida, USA law; 2) the parties agree that they will attempt in good faith to settle any and all disputes arising out of, under or in connection with this Agreement, including without limitation the validity, interpretation, performance and breach hereof, through a process of mediation in Melbourne, Florida, USA under the supervision of a mutually agreed upon mediator; 3) in the event that mediation fails to settle such a dispute, the parties agree that they will proceed to arbitration in Melbourne, Florida, USA, using one arbitrator pursuant to the then existing rules of the American Arbitration Association; 4) the maximum amount of recovery to which a participant will be entitled under any and all circumstances will be the published cost of the participant’s Workshop with the Company. This agreement to arbitrate does not waive or modify any liability release agreed by the participant.

Other: Additional Terms and Conditions may apply to some of our Workshops and will be provided with pre-Workshop information mailings. By registering for a Workshop with the Company, the participant agrees to the release of liability statement and the Terms and Conditions published on the website (store.elialocardi.com/workshop-terms-conditions) or in any printed materials.

Participants hereby acknowledge that they have read, understand and agree to, and will abide by, all the Terms and Conditions of participation in the Workshop as set out above.

Participants confirm that they have reviewed & agree to the dates and costs of the Workshop and that they understand that transportation, flights, hotel accommodations, and meals are not included in the cost of Workshop participation.

Final Payment in FULL is required within 60 days before the first day of the Workshop or participants risk losing the deposit and having their spot forfeited to a participant on the waiting list. Participants will be sent an invoice via email requesting final payment or can send payment via Check, Bank Transfer or Paypal®. You can email us if you have any questions regarding making final payment.